Adopted October 1947, amended May 1958, 1966, 1967, 1968, 1969, 1970, 1972, 1974, 2003 and 2011.
Article I: Name
The name of this association shall be: Pennsylvania Women’s Press Association, as established in 1937.
Article II: Objective
The objective shall be to promote high standards in journalism; to provide exchange of journalistic trends and experience; to advance in careers in journalism; to coordinate opinion on matters of state and national trends to journalists, in particular, those of women.
Article III: Membership and dues
Section 1: Pennsylvania Women’s Press Association shall consist of those women and men who are active participants on a Pennsylvania newspaper in the editorial and/or news departments of newspapers for remuneration, those who hold executive positions on newspapers, or those who hold similar positions with news websites that cover issues or people within Pennsylvania and follow conventional journalistic standards and practices.
Freelancers employed on a regular basis, retirees, journalism professors or advisors, or former members who have left the field can become members.
Members who live within the boundaries of one district and work within the boundaries of another district will be listed as members of the districts in which they work.
Section 2: Members shall pay annual dues, the exact amount of which shall be determined by the executive board.
Section 3: Calendar year shall be from Jan. 1 to Dec. 31. Dues shall be payable each year by the deadline for that year’s annual contest.
Section 4: If first-time members join after June 1, they are paid up for the following year.
Article IV: Officers, terms and duties
Section 1: The officers of this association shall be: president, vice president, secretary, treasurer and six district directors and any assistant district directors. Districts are: Northwest, Southwest, Central, South Central, Northeast and Southeast.
Section 2: No officer shall hold office for more than two consecutive terms of one year each, except by approval of the board.
Section 3: Duties are as follows:
A. The president shall appoint all standing and special committees and shall be an ex-officio member of all committees. The president shall provide the leadership to continue the promotion of programs that will help members gain knowledge in the field and help them to do their jobs better. He or she must notify all members of the annual general membership meeting and the executive board of all meetings.
B. The vice president must substitute in the absence of the president.
C. The secretary shall keep the minutes of all the meetings and handle all correspondence for the executive board.
D. The treasurer shall have charge of all monies belonging to the association, shall keep true and accurate accounts, recording all receipts and expenditures, shall pay out monies only when approved by the executive board. The treasurer shall make a full report of the condition of the finances at the annual meeting and board meetings. The treasurer shall keep a membership list, supplying copies to all of the members.
E. District directors shall act as liaison officers between the association and the members of their districts and shall serve on the membership committee. District directors must hold at least two district meetings per year and submit a report at the annual meeting.
F. Assistant district directors will support the district directors in carrying out his/her duties.
G. Officers of the executive board must arrange for a newsletter to be published four or more times a year.
Article V: Executive board
Section 1: The executive board will consist of all officers, including district directors and assistant district directors, past presidents, contest chair, membership chair, scholarship chair and all other committee members appointed by the president.
Section 2: The executive board shall function in an advisory capacity in the supervision of all officers and committees.
Section 3: The executive board shall convene at the call of the president at least three times a year: before each annual meeting, at meetings in the spring and fall, and at any other times deemed necessary to consider matters of importance.
Article VI: Nomination and election
Section 1: The annual membership meeting shall take place each May during the Pennsylvania Press Conference.
Section 2: The nominating committee shall be appointed by the president. The immediate past president automatically becomes chairman of this committee, with the president naming the other two members while attempting to make sure that all parts of the state are represented. These three will select the most qualified PWPA members for leadership.
Section 3: The district directors, other officers and members may present officer suggestions to the nominating committee, which will select a slate of candidates for president, secretary, vice president and treasurer, to be elected at the annual meeting.
The slate will be presented to the executive board for approval before the annual meeting.
The executive board will call for the slate at the annual meeting. Additional nominations may be presented from the floor.
Section 4: The election of district directors and assistant district directors will take place in each district each spring before the annual meeting. The names of the new district directors will be forwarded to the nominating committee for announcement at the annual meeting.
Section 5: A quorum at the annual meeting shall consist of 10 percent of the current membership.
Article VII: Committee and committee chairs
Section 1: The standing committees will be as follows:
Article VIII: Amendments
Section 1: This set of bylaws may be amended at any annual meeting by a two-thirds vote of the group, provided the amendments were recommended by a majority vote of the executive board. All amendments should be published in the newsletter.
Section 2: Any situation not specifically covered by these bylaws shall be governed by Robert’s Rules of Order.